This article is intended to assist users who haven't already got a user account with the EASY system.  Sometimes, particularly if you manage staff, a user account will be created for you and you should click here to find out how to contact your local system administrator for assistance. 

To self register with the EASY system and obtain a user account just follow the guidance below.  You will firstly need to make your way to the EASY Login page for your NHS Organisation.  Your manager or HR department should be able to advise of the web address (URL) that you will need to reach the Login page, which may also be through a link on your Organisation's Intranet page, or a shortcut may have been added to your desktop.

Please note: Each NHS organisation will have their own web address for the EASY system.

Self Registering with EASY

  1. If you’ve never made an expenses claim using the EASY System, you will need to register with the system to create a user account.  To do that click on the Register here link on the login page.
  2. You will then be asked to provide your your Email Address or Employee Number
  3. You will receive an email that has a token (this is just a temporary password).  Please note that the token is only valid for 2 days
  4. You can use one of the following two methods to notify the system of the token.
    1. Copy and paste the token into field on the Token Entry page and click on the Submit button

    2. Click on the link in the email

  5. You’ll then be asked to create a Password.
    The system will remind you to change your password from time to time, e.g. every three months, in accordance with your employer's policy.
  6. Next you’ll be asked to provide a security word, which acts as your electronic signature
  7. Lastly, you will receive a welcome email confirming your Username, which cannot be changed