Introduction
This article is to assist you in adding your new vehicle to the EASY Expenses system. Before we get started it may be that you are changing your old car that is in the system for a new one, or this may be the first time that you have added any vehicle to the system. Where you are changing your old car you should follow all of the steps in this article. Should that not be the case, ignore the Changing My Old Car section.
Finding where to Manage My Vehicles
1. Click on the Vehicles option in the Self Service menu
Please note: If the Vehicles option isn't showing in the Self Service menu, you should contact your local system administrator
Changing My Old Car
2.1. Select the vehicle you are changing from the list
2.2. Enter the date that you sold or exchanged your vehicle
Got a Personalised Number Plate?
The date you enter in the End Date field must be before you start using your new vehicle. This change must complete the approval process before you can add your new vehicle to the system.
2.3. Click on the button to send the Change to your Approver
2.4. Confirm Your Request to Submit the Change
Provide the three characters from your Security Word where this is required, and then click on the button to send your change to your approver.
Adding My New Car
3.1. Click on the button
3.2. Complete the Vehicle screen for your new vehicle
You must complete the fields with a bold label. Your employer may also require you to add your vehicle documents on this screen.
Got a Personalised Number Plate?
The date you enter in the Start Date field must be after the date you entered in the End Date field for your last vehicle with that personalised number plate. Your last vehicle should be fully approved before you can add your new car.
3.3. Click the button to send your new vehicle details to your approver
3.4. Confirm Your Request to Submit the New Vehicle
Provide the three characters from your Security Word where this is required, and then click on the Submit button to send your change to your approver.
