Introduction
Some staff may work in different wards or departments, and the travelling expenses incurred need to be charged to the ward/department where they worked. The same situation also applies where you are working on a research programme, and the associated travelling expenses need to be charged to the cost centre of the research body.
This article explains how you can choose the ward/department or cost centre that is to be charged for the travelling expenses involved.
System Configuration
When you enter you expense claim the system will need to be configured to enable you to select the Shift/Project Related field. You will be able to tell if the Shift/Project Related field has been enabled when the 
icon is next to, or underneath, the Shift/Project Related field.
If the icon is not by the Shift/Project Related field, you should contact your local EASY System Support Team to enable this option.
Entering an Expense Claim
Once you have entered the date and expense type the system will be able to determine if the Shift/Project Related field should be enabled. Click on the icon to search for the ward/department that you worked in, or to find the cost centre to be charged.
The number of items returned from your search may vary, sometimes you will only get one item returned, ore several as is the case above. Select the most appropriate item from the list, which may be the ward/department where you worked or the research programme that you were working on behalf.
The item selected will then appear in the Shift/Project Related field on the expense claim screen.
Complete the rest of the expense claim as you would do normally. When you select the Continue Journey 
or Return Journey 
icons in the Mileage Claims section, or the Repeat Claim 
icon in the Other Claims section, the Shift/Project Related field entry will be carried forward into the next claim.
When you save the expense claims, they will appear in Unsubmitted Claims section with a 
icon and a 
icon next to the claims where the Shift/Project Related field was completed.
When you click on the icon this will show the details of the cost centre that the claim will be charged to.
Clicking on the icon will show the details of the ward/department or project selected.
When you submit the expense claims they will be directed to the manager responsible for the ward/department or cost centre to authorise the claims.
While the images above relate to mileage claims, the same process can apply to other claims.
What happens when I don't complete the ward/department field?
When you don't complete the ward/department field, the system will assume that the claim isn't to be recharged, which means that the claims will be sent to your normal manager to authorise and charged to your normal cost centre.